In Part I of How to Write a Media Release, we talked about the basic format for writing press releases and different types of media to include. Now, let’s talk about what to actually do with what you’ve created.
A few options
Once you’ve written your release and created accompanying audio, video, or imagery to go with it, you need to make it public! There are a few ways to do this:
- Send it directly to people or publications you think would be interested in your news
- Submit it to a press release distribution site
- Post it online for increased Google juice
Send it!
If you know who you’re trying to reach with your news, the most effective way to distribute your media release is directly, usually via email. Send an email to specific writers and editors at blogs and publications that regularly cover your area of interest.
A few tips:
Include a good description in the email subject line.
You may want to include the “FOR IMMEDIATE RELEASE:” with a brief description of your news so the receiver knows that you’re sending a press release without having to open the email.
Include the release in the body of the email
Don’t send the release as an attachment as most people don’t have time to open documents. It’s also best to include a short, personable introduction and a brief reason for sending the release in the email. For example:
Hello NAME,
I hope you are doing well!
YOUR NAME/COMPANY, a popular fashion blog(ger) in CITY, is proud to announce YOUR NEWS. It’s a great PRODUCT/SERVICE that FEATURE, BENEFIT, BENEFIT [include 3-4 features your product/service includes and the way in which those features help your target audience] .
See press release below.
I would love to speak to you about this exciting new PRODUCT/SERVICE since you are an integral part of the NICHE industry.
Please feel free to contact me at PHONE NUMBER or EMAIL if you would like more information.
Best,
YOUR NAME
–Start media release text–
Don’t send email blasts
It’s unprofessional to send the same blanket message to every single person you’ve ever contacted. It looks careless, and we all know how annoying it is to receive irrelevant emails…so don’t send them, either.
Follow-up
If someone does contact you, get back to them in a timely manner. They’re doing you a favor, so be professional and stay on top of it.
Submit it!
Another way to spread the word about your news is to submit your release to media release submission sites. These sites accept submissions across different industries, and may serve as a place for journalists in need of story angles to search for news. There are a number of paid services, but we like free stuff around here. A few reliable sites include:
PR.com You have to register, but this site distributes releases to several online news sites and allows visitors to subscribe to RSS feeds for new releases.
PitchEngine is a social media press release builder and allows for easy integration of images, video, and audio alongside your text release.
PR Log Lets you include HTML links in your media release, as well as an SEO dedicated webpage and PDF version of the release.
Free-Press-Release.com The site looks like Digg, and the most-read releases that are part of paid plan rise to the top of the site.
iNewswire Free submission service that requires registration
Online PR News You get one live URL within the release, and there’s no expiration date.
A note on submission vs distribution:
Submission sites basically allow you to build Google rank by posting your content on several different outposts, and help people find your news by including it in an aggregator.
Distribution includes publishing the release to multiple syndication channels, pushing releases to subscribed editors and journalists, and more traditional wire services like Associated Press and Reuters.
Post it!
If you have a blog or are part of another online community, why not post your release there, too? Your readers and fellow community members (if the community allows it–check the guidelines first) might be interested in using your product or service, interviewing you about your news, or pointing you towards their cousin who happens to be an editor at Vogue. You never know, right?
Overheard